Previously, when a new employee started or, alas, an employee left, the hours to be paid for the employee had to be manually calculated and adjusted in the pay run. Sorry about that… On a positive note though, we’re happy to say this is no longer the case. If an employee starts or leaves within the pay period, we will automatically calculate the pro rata hours for you! No manual adjustments required!
Who doesn’t love a before and after shot! Rather than seeing the amount of weight lost (or gained) this example will highlight the amount of time you will now save in the pay run.
So, there is a new employee, Edward Norrington, who started employment on 12/7/18. He is part of the monthly pay run that runs from the start of the month to the end of the month. He is employed to work on a part time basis – 20 hours per week.
Pay Run Hours (Before)
The hours displayed in the pay run would be for the whole month, regardless of the fact Edward didn’t work the whole month. This is where a manual calculation and adjustment of hours was required:
Pay Run Hours (After)
The hours calculated in the pay run now apply from the employee’s start date up to the end of the pay period. No manual calculation and adjustment of hours are now required:
The logic we’ve used to automatically calculate the pro rata hours (using the above example) is as follows:
Magic always has it’s hidden secrets. In this instance, we won’t keep them hidden from you. In order for the pro rata hours to be calculated automatically in the pay run, the following needs to be setup within the employee’s pay run defaults screen:
(N.B. This enhancement already existed for employees with advanced standard hours set up).
We have added a warning in the pay run to highlight when an employee has pro rata hours in the pay run, as follows:
As a result, this will:
Have you had scenarios where:
No one really wants to spend hours processing a pay run or making errors that can be avoided. This enhancement is another tool that will assist users in eliminating manual calculations and processes and getting closer to finalising that pay run!
This enhancement will be released on the 19th of September.
Any feedback or questions are welcome via firstname.lastname@example.org.