When you manage payroll, it can be tricky to keep track of all the things that need to happen on pay day to ensure your staff are paid accurately and on time. Ad hoc requests for pay changes, bonuses, leave and birthdays can come in… Read More
Up until now, only full access users have had the privilege of using our Pay Run Tasks feature. So we had a light bulb moment and thought, why restrict something that’s so beneficial to a business? As such, we have now extended this feature to make it available to all user types!
It’s fair to say that employees interact more with their managers as opposed to HR/payroll on a daily basis. Managers are responsible for implementing business processes that can affect an employee’s pay. The payroll team then needs to be informed otherwise chaos ensues. Examples of employee changes payroll need to be told about include:
The list goes on and on and on and on.
You can avoid the constant phone calls, emails, spreadsheets and faxes (yes, people still fax!) when communicating a pay run instruction by allowing managers to create pay run tasks. This solution is also perfect for payroll bureau providers whose clients are not provided with full access permissions.
The other obvious benefit here is that all pay run adjustments are located in one central area – within the pay run itself!
As with all permissions for restricted users, the ‘Manage Users’ screen is the place to go for managing permissions. For each user set up, you will see an additional permission for Tasks:
Selecting the checkbox will activate the Tasks feature for a manager.
An additional notification setting has been added for full access users to be sent an email once a pay run task has been submitted. You will need to activate this setting via the ‘My Notifications’ screen.
This allows the payroll team to manage any tasks prior to the affected pay run and seek clarification where required, thereby eliminating any last minute running around.
Managers can only create and view tasks for employees specifically assigned to them. You can set up these permissions via employee group access and/or location access from the ‘Manage Users’ screen.
While we’ve been tinkering away with Manager access to pay run tasks, we decided to throw in a few more goodies. Users will also get access to the following additional pay run tasks enhancements:
We will be releasing this feature on 30 January and it will be available to all our subscribers.
We love to hear your feedback, so leave us a comment below or send an email to firstname.lastname@example.org.