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KeyPay Time and Attendance kiosk

Team KeyPay is happy to announce another great addition to the KeyPay product – a Time and Attendance kiosk (or ‘soft clock’). This is a web based kiosk that can be used to clock on / clock off employees when they start/end their shifts.

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The kiosk is designed to be both PC and tablet friendly; a standard Keyboard/mouse may be used if you prefer not to click the key pad buttons on the screen.

Creating Time and Attendance Kiosks

Kiosks can be created by clicking on the ‘Time and Attendance’ link under business settings.

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Multiple Kiosks can be created with different names, locations and time zones.

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Provisioning Employees

Clicking on the ‘Employee Access’ tab In the Time and Attendance section will allow you to provision access for employees to the kiosk.

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Simply select the employees to enable and click ‘Grant Access’.

Once access is enabled for an employee, they will receive an email with their Employee ID and PIN code.

Launching the Kiosk

Click on the ‘Launch’ button to launch a kiosk.

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Please note that once the Kiosk is launched, you will be logged out of KeyPay. This ‘locks down’ the kiosk functionality, preventing employees from accessing the payroll administrator portal.

Once launched, can be saved to the ‘Home Screen’ on a tablet device. On an iPad, click the arrow up button in the button bar and then click ‘Add to Home Screen’

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Logging in

When employees log in for the first time, they’ll be required to change their PIN number. Once that is done, the employee is all set up. It’s a simple matter of logging in, logging out and taking breaks.

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Timesheets

Once employees clock off their shift, a timesheet will be automatically created. These timesheets are then available to be approved and subsequently paid in the same way as timesheets that were manually entered.

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Wrapping it up

Time and Attendance ties together with all of the KeyPay automation features – Rostering, Clock on/clock off, Timesheets, Award interpretation and finally payroll. This end-to-end payroll solution is a huge time and money saver.

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The Time and Attendance functionality is available to users on the KeyPay Plus plan.

  • Jasmine

    Hi there! Is the soft clock available offline?

    • pbernie

      Hi Jasmine, at the moment the kiosk is only available when an internet connection is available. If you have any questions, please let us know.

  • Lyn Morehouse

    Is there the provision for staff to clock on using smart phones, will this record their GPS, – we have staff that can clock on from off a job site eg they are purchasing parts prior to going to the job site

    • rob

      Hi Lyn/Keypay.

      Yes we are really keen to have this type of technology available. Some of our customers are very mobile and not always have ipad etc. The GPS tracking would also assist to identify locations to attend to, and linked to maps apps to know where to go. The other benefit is they should only need a pin number to access and not have to remember two numbers to access.

      Regards

      Rob

  • Sam Ludriks

    Is there a way for managers to clock out staff that have forgotten to?

    • Garth Belic

      Hi Sam,

      Great feature idea. If you use the ClockMeIn app(available for iPads on the App Store), it is a feature that we are including for the next release. We will keep you posted once the feature is made available.

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